How to Create a Letterhead by Adding Your Logo to a Microsoft Word Document
If you are on a tight budget, or just need a document with your logo at the top to act as your letterhead, then you can probably do the work yourself. Simply follow the steps below and you’ll have an electronic copy of your letterhead to begin using today. PC instructions are immediately below. For Mac instructions, scroll down.
How to add your logo to Word for PC.
1. First you need a logo. If you already have one, make sure you have a high-resolution copy of the .JPG file of your logo design. If you don’t have one, please contact me for a free quote on your logo design, or visit my services page for more information.
2. Now open up Microsoft Word and open a blank document. For a standard-sized letterhead, you’ll want to choose an 8½ x 11 document, but you can use any size you’d like. Double click near the top of the page to open the header or, using the “Print Layout” view, select the “Insert” tab, then select the “Header” button. You may need to change the header space (not the margins) to accommodate the logo you will place in the header. The amount you add to the header will depend a bit on your logo, but about an inch should work for most headers. If you want a second page without a logo, insert a second sheet and in the “Page Layout” tab, choose “Different First Page”.
3. Add your logo. While the header section is selected on the first page, insert your logo by clicking on the “File” tab, then “Picture” and then “From File…”. The file you need to select is the JPG of your logo. While your logo is still selected (you can see the four corners of the file box), you can resize it to fit the area in the header. If you press the “Shift” key while you resize your logo, it will keep the correct proportions. Then choose “Position” and then “Alignment Left” relative to the page, and “Alignment Vertical” relative to the page. If you’d rather see your logo on the right side of the page, choose “Alignment Right” relative to the page.
4. Lock the logo into place by clicking on “Lock Anchor” in the same menu, under options and make sure “Move object with text” is not checked. Then in the tab “Wrap Text” click the options “Behind Text”.
5. Add your address information. You can add your address to the header or the footer. If your logo is aligned to the left, place your address information on the right side of the header. If your logo is aligned to the right, type your address information into the left side of the header. Or, open the footer and place the information there where it might be less crowded.
6. Save the file as “Letterhead.dot”. You should now save the file as your letterhead as either a document or a template. With a document, any changes you make by adding text will be added to the file. So to save your file as a template, choose “Save As” and then change the Save as Type: to Document Template (.dot). Type the file name: “Letterhead” then save the file into your templates folder or to your desktop.
How to add your logo to Word for Mac.
1. First, you’re going to need a logo. If you already have one, make sure you get a high-resolution copy of the .JPG file of your logo design from the designer who created it. If you don’t have one, please contact me for a free quote on your logo design, or visit my services page for more information.
2. Open a Word Document. From the “File” menu item, choose “New Blank Document”. You can choose any kind or size of document, but you may want to stick with a standard 8½ x 11 document for this exercise.
3. Add your logo. Double click near the top of the page to open the header. The click in the header, and from the “Insert” menu item, choose “Insert Photo” then, “Picture from File”. Browse and select the JPG of your logo file, then click “Insert”. Depending on the size of your file, you may need to adjust the size by selecting one of the corners of the file and dragging it to the appropriate place. If you hold the “Shift” key while you drag, the file will maintain the correct proportions.
4. Adjust the position. Click the “Layout” tab, then using the margin adjustments, move the logo up or down to place it properly within the header. Larger numbers will place the logo to the right, smaller numbers will move it to the left.
5. Add text. You can add your company address and other information by clicking off the logo file, then clicking the “Text Box” button. Then place your cursor where you would like the box and click to place it. Add the relevant company information in the text box. You can shift the placement of the text box using the left/right keys while the box is selected.
6. Save your file. Once everything is in place, save your file as a template, by choosing “Save As” from the file menu, then choosing “Word Template (.dotx)”. Add a good name—we like “Letterhead”, then click “Save”. If you save your file to your templates folder, you can choose your letterhead template when you open a new file in the future. Otherwise, simply double click the file wherever you have it saved to open it.
Need my help?
If all this feels like too much work, or if you’d prefer to have your letterhead professionally printed, send me a bid request. For a small fee, I will set up your digital files for print or digital use.